Free Wedding Seating Chart Maker — Guests, Tables & Head Table
Assign wedding guests to tables with capacities, a head-table mode and per-guest conflict notes. Print the chart or export a clean PDF for your venue.
How to use this tool
- 1
Add your tables — name, seat capacity, and tick Head table for the top table.
- 2
Add guests (or import your guest list CSV) with any conflict notes.
- 3
Assign each guest to a table; the chart flags over-capacity tables and unseated guests.
- 4
Print the chart or export a PDF for your venue and planner.
Frequently asked questions
▸How do I assign guests to tables?
Add your tables (each with a capacity and an optional head-table flag), add guests, then assign each guest to a table from the dropdown. The chart flags tables over capacity and guests not yet seated.
▸What is head-table mode?
Mark any table as the head table and it pins to the top of the chart with its own section — ideal for the couple, wedding party and immediate family.
▸Can I note which guests must not sit together?
Yes — every guest carries a free-text notes field (allergies, must-not-pair, needs high chair). Notes print on the chart so your venue and planner see them.
▸Can I print the seating chart?
Yes — print directly or export a one-page-per-chart PDF listing every table, its guests and any conflict notes.